Annual General Meetings (AGMs): What Kenyan Companies Must Know

By Avatechtax Team — Avatechtax Consultancy

Every private limited company in Kenya is required to hold an Annual General Meeting within six months after the close of its financial year, unless members pass a unanimous written resolution in lieu. Failure to hold an AGM or maintain accurate minutes is a Companies Act 2015 offence.

What Must Be Done at the AGM

Receive and adopt the audited financial statements
Declare dividends (if any)
Re-elect directors retiring by rotation
Appoint or re-appoint auditors and fix their remuneration
Transact any other business on the agenda

Notice Requirements

Members must receive at least 21 days' written notice before an AGM, unless all members agree to a shorter period. The notice must specify the date, time, venue, and items of business.

Minutes and Records

Minutes must be written up within 30 days of the meeting and signed by the chairperson. They must be kept at the registered office and are available for inspection by any member. Falsifying minutes is a criminal offence under the Companies Act 2015.

Consequences of Non-Compliance

KRA can deny tax compliance certificates to companies with outstanding annual returns or AGM minutes. The Registrar of Companies can strike off companies that fail to file for two consecutive years.

Avatechtax provides company secretarial support including AGM minutes preparation and annual return filing. Book a free consultation.

Annual General Meetings (AGMs): What Kenyan Companies Must Know

By Avatechtax Team — Avatechtax Consultancy

Our annual guide to financial planning for the new financial year — budgeting frameworks, tax calendar, and growth strategies.

In Kenya's competitive business landscape, staying informed on business matters is not optional — it is the foundation of long-term survival and growth. Businesses that invest in professional guidance consistently outperform those that navigate these challenges alone.

Key Points to Understand

Compliance First: Meeting your statutory obligations protects your business from penalties and reputational damage.
Professional Guidance: Working with a qualified accountant or tax advisor pays for itself many times over in savings and avoided errors.
Record Keeping: Accurate, up-to-date records are the foundation of every financial decision and regulatory obligation.
Planning Ahead: Proactive planning — rather than reactive scrambling — gives your business a measurable financial advantage.

At Avatechtax Consultancy, our team of ICPAK-certified professionals is ready to guide you through every aspect of business management. Whether you are a startup, an established SME, or a regulated entity, we provide tailored solutions that keep you compliant, organised, and financially empowered.

How Avatechtax Can Help

Our services span bookkeeping, tax compliance, payroll processing, auditing, and business advisory — delivered with a commitment to accuracy, timeliness, and transparent fixed fees. Contact us today for a free consultation and discover how we can add value to your business.